A clean workspace isn’t just about aesthetics—it helps maintain equipment performance, reduces the spread of germs, and creates a more productive environment. However, cleaning your office gear improperly can lead to costly damage. Here’s how to safely clean 6 essential office supplies and hardware items the right way:
Computer Monitors
Why Clean It: Dust and fingerprints can strain your eyes and impact screen visibility.
Best Cleaning Method:
Before starting it’s best to turn off and unplug the monitor. Use a microfiber cloth slightly dampened it with distilled water or a mix of 4 parts distilled water to 1 part white vinegar. Gently wipe in a circular motion and never spray liquid directly on the screen. To avoid residues and potentially damaging products avoid paper towels, window cleaners, or alcohol-based cleaners.
Keyboards
Why Clean It: Keyboards collect crumbs, dead skin cells, debris, and bacteria.
Best Cleaning Method:
Unplug or turn off the keyboard and flip it upside down to gently shake out debris. Use compressed air canister to blow out particles between keys. Lightly clean the surface and keys with a disinfectant wipe or cloth dampened with isopropyl alcohol (at least 70%). Make sure cleaning wipes are not soaking to avoid liquid dripping under the keys.
Computer Mouse
Why Clean It: Frequently handled so these items are a haven for germ build-up, often overlooked for cleaning.
Best Cleaning Method:
We’d recommend again unplugging or turning off wireless mouse. Wipe its surface with a microfiber cloth moistened with 70% isopropyl alcohol. You can use a cotton swab or angular sponge for crevices or for cleaning the scroll wheel. Be extra careful to NOT submerge or allow moisture near the sensor or buttons.
Phone Headsets & Smartphones
Why Clean It: Fun fact, phones harbor more bacteria than toilet seats! Close contact with ears means sweat and bacteria build-up.
Best Cleaning Method:
For Phones: Unplug or power down the item to make sure you don’t accidently make a call and use a lint-free cloth (microfibers are always top choice) sprayed lightly with 70% isopropyl alcohol. Steer clear of any charging ports and speaker holes. For those you can use the compressed air canister if needed. Disinfect the handset and buttons with alcohol wipes or with your lightly sprayed cloth.
For Headsets: Remove ear pads (if possible) and wipe with a damp microfiber or other cloth. Use a cotton swab with isopropyl alcohol for crevices. Wipe headbands and cables with disinfecting wipes to ensure minimal exposure to liquid. Make sure to everything dry completely before reassembling or using.
Office Chairs
Why Clean It: Chairs collect sweat, hair, and grease over time.
For fabric chairs: Vacuum first, then spot clean with a fabric-safe upholstery cleaner or a mild soap solution.
For leather chairs: Use a leather cleaner or a mixture of water and gentle soap; follow up with a leather conditioner.
For mesh: Use a soft brush and vacuum attachment, then a damp cloth.
Printers & Scanners
Why Clean It: Dust and paper debris can affect performance and even cause paper jams or print failures if left unchecked.
Best Cleaning Method:
What are you going to do first? You got it, turn off and unplug the device. Wipe the exterior with a microfiber cloth and use compressed air for vents and crevices. If you’re able to gently do so, slide a ruler or other flat elongated object in with the cloth to softly wipe inside the paper tray while the machine is off. Clean any scanner glass with glass cleaner sprayed onto a cloth (not directly on the glass).
Final Tips:
Always check manufacturer recommendations before using any cleaning products. Remember to avoid excess moisture and direct spraying. Make cleaning a bi-weekly habit to extend the life of your equipment. Keeping your office tools in top shape doesn’t have to be a chore. With the right techniques and a few minutes every other week, you can ensure your workspace stays clean, functional, and germ-free!
